Invoice template
Web developer invoice template (free)
Development work often mixes a fixed build fee, milestone payments and ongoing hosting or support. Keep each one on its own line.
Your Business Ltd
you@yourbusiness.com
you@yourbusiness.com
| Description | Qty | Price | Amount |
|---|---|---|---|
| Milestone 2: front-end build (per SOW v1.2) | 1 milestone | $2,400.00 | $2,400.00 |
| Monthly care plan: October | 1 month | $150.00 | $150.00 |
| Additional feature work | 6 hour | $65.00 | $390.00 |
Total due $2,940.00
Pay by card or bank transfer
How web developers usually bill
Split large builds into milestones (discovery, design, build, launch) and invoice each one as it is approved. Retainers suit ongoing maintenance.
What to put on your invoice
- Your business name and contact details (and company number if you are a limited company)
- Your client's name and address, and their PO or project reference
- A unique invoice number, for example INV-OCT-001
- Issue date, due date and payment terms
- A clear description, quantity and price for each line
- Tax, only if you are registered, with the rate and amount
- How to pay: a card payment link and your bank details
Tips to get paid faster
- Put the milestone name from your statement of work on the invoice.
- Take a deposit before starting, for example 30% on acceptance.
- Make support retainers recurring so they send themselves every month.
Questions people ask
How should a web developer invoice for a website?
Most developers take a deposit, then invoice by milestone. The final payment is due at launch, before the site moves to the client's hosting.
Can I invoice overseas clients in their own currency?
Yes. Invoice in the client's currency so they pay the exact amount without conversion, and record the home-currency value for your accounts.
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