Invoice template
Contractor invoice template (free)
Contractors working through their own limited company invoice the client or agency directly, usually against a day rate and a signed timesheet.
you@yourbusiness.com
| Description | Qty | Price | Amount |
|---|---|---|---|
| Contract services: 1-30 September (timesheet TS-0921) | 20 day | $550.00 | $11,000.00 |
| Pre-approved travel expenses | 1 item | $86.40 | $86.40 |
How contractors usually bill
Bill days worked for the period, reference the approved timesheet, and match the agency's self-billing or PO rules if they have them.
What to put on your invoice
- Your business name and contact details (and company number if you are a limited company)
- Your client's name and address, and their PO or project reference
- A unique invoice number, for example INV-OCT-001
- Issue date, due date and payment terms
- A clear description, quantity and price for each line
- Tax, only if you are registered, with the rate and amount
- How to pay: a card payment link and your bank details
Tips to get paid faster
- Invoice from your company, showing the company name, registration number and address.
- Keep any employment-status assessment for each contract (in the UK, the IR35 determination) with your records.
- Agencies often pay on fixed runs, so send the invoice before their cut-off date.
Questions people ask
Should my contractor invoice include my company number?
Usually, yes. Many countries, including the UK, Ireland, Germany and India, require companies to show their registered name and number on invoices and other business documents.
Do I charge VAT or GST to an agency?
If you are registered and the agency is in your own country, you normally charge the standard rate (for example 20% VAT in the UK, 10% GST in Australia). For an agency abroad, the supply is often zero-rated or reverse charged instead.
Send your next invoice in two minutes.
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