Invoice template
Virtual assistant invoice template (free)
VA work is often sold in hour bundles or monthly packages. Show what was used and what rolls over.
Your Business Ltd
you@yourbusiness.com
you@yourbusiness.com
| Description | Qty | Price | Amount |
|---|---|---|---|
| VA support package: October (20 hours) | 1 package | $520.00 | $520.00 |
| Additional hours: September overage | 3.5 hour | $28.00 | $98.00 |
Total due $618.00
Pay by card or bank transfer
How virtual assistants usually bill
Sell monthly packages of hours, billed in advance, plus extra hours at an agreed rate billed in arrears.
What to put on your invoice
- Your business name and contact details (and company number if you are a limited company)
- Your client's name and address, and their PO or project reference
- A unique invoice number, for example INV-OCT-001
- Issue date, due date and payment terms
- A clear description, quantity and price for each line
- Tax, only if you are registered, with the rate and amount
- How to pay: a card payment link and your bank details
Tips to get paid faster
- Invoice packages in advance on a recurring schedule.
- Show hours used against the package.
- Invoice international clients in their currency.
Questions people ask
Should a VA charge hourly or by package?
Packages give predictable income and simpler invoices. Hourly suits irregular or one-off work.
How do I invoice clients in other countries?
Invoice in their currency with a card payment link so they can pay instantly, and record the home-currency value.
Send your next invoice in two minutes.
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