Invoice template
Photographer invoice template (free)
Photography invoices combine a shoot fee, editing and image licensing. Clients pay faster when each part is clear.
Your Business Ltd
you@yourbusiness.com
you@yourbusiness.com
| Description | Qty | Price | Amount |
|---|---|---|---|
| Half-day commercial shoot | 1 session | $650.00 | $650.00 |
| Edited images (web and print licence, 12 months) | 25 image | $18.00 | $450.00 |
| Travel (mileage) | 64 mile | $0.45 | $28.80 |
Total due $1,128.80
Pay by card or bank transfer
How photographers usually bill
Take a booking deposit to hold the date, then invoice the balance before delivering the full-resolution gallery.
What to put on your invoice
- Your business name and contact details (and company number if you are a limited company)
- Your client's name and address, and their PO or project reference
- A unique invoice number, for example INV-OCT-001
- Issue date, due date and payment terms
- A clear description, quantity and price for each line
- Tax, only if you are registered, with the rate and amount
- How to pay: a card payment link and your bank details
Tips to get paid faster
- Put the licence terms and duration on the invoice.
- Make the booking deposit non-refundable within a stated notice period.
- Share proofs with a watermark until the invoice is paid.
Questions people ask
How much deposit should a photographer take?
Many photographers take 25% to 50% to secure the date, with the balance due before or on delivery.
Should I invoice licensing separately?
Yes. A separate licensing line makes renewals and extra uses easy to price later.
Send your next invoice in two minutes.
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