Invoice template
Tutor invoice template (free)
Tutoring invoices are small and frequent. Automate them so you are not chasing parents every week.
Your Business Ltd
you@yourbusiness.com
you@yourbusiness.com
| Description | Qty | Price | Amount |
|---|---|---|---|
| GCSE maths tuition: October (4 x 60 min) | 4 lesson | $45.00 | $180.00 |
| Exam paper marking and feedback | 1 item | $25.00 | $25.00 |
Total due $205.00
Pay by card or bank transfer
How tutors usually bill
Bill per lesson or sell blocks of lessons in advance, with a clear cancellation policy.
What to put on your invoice
- Your business name and contact details (and company number if you are a limited company)
- Your client's name and address, and their PO or project reference
- A unique invoice number, for example INV-OCT-001
- Issue date, due date and payment terms
- A clear description, quantity and price for each line
- Tax, only if you are registered, with the rate and amount
- How to pay: a card payment link and your bank details
Tips to get paid faster
- Invoice lesson blocks in advance on a monthly recurring invoice.
- State your cancellation notice period on the invoice.
- Let parents pay by card from the invoice email.
Questions people ask
Should tutors invoice in advance?
Yes. Blocks paid in advance reduce missed payments and last-minute cancellations.
Do private tutors charge VAT or GST?
Only once registered, and in many countries private tuition is exempt or has special rules (the UK exempts some private tuition, for example). Check the rules for your country.
Send your next invoice in two minutes.
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